The positive side effects of using an oursourced hosted anti-junk e-mail server.

The amount of spam continues to go up and this means that a large share of an organisation’s capital resources and bandwidth are “stolen” from them. Outsourcing their e-mail to a hosted service will help them get their resources back and re-spend them on productivity.

Internet is a core resource and a vital daily part of both business and private acitivities, however, if it suddenly consists of a lot of ilegitimate email-s and junk, then its becomes irritating and frustrating to both the IT department, the users and in the end the entire company.

Web spreads out widely and is now available for everybody in all age groups, which has a huge impact on the amount of spam mails and following that, an increased cost using time and resources to clear junk and ilegitimate mail from the mail boxes. It is very common to underestimate the cost of getting rid of spam – the reason is that is just takes a couple of seconds to remove one single spam e-mail. But when spam mails suddenly appear in hundres or thousands on a daily basis it becomes a serious problem – consuming time and users’ focus.

Unwanted e-mails do not just play the role of being annoying, they have a major side effect on the performance of an entire organisation ocuupying network and abusing bandwidth. Every single spam message increases bandwidth cost – worst case spam consumes more than 50% of your entire network.

A slow and ineffective network hits all businesses – from the large companies the have their own dedicated team taking care of IT securiry to small businesses, that has a smaller budget for online protection. Furthermore, governments at all levels – local and regional – have tried to implement legislation aimed at spammers, unfortunately this has not helped fight spam sufficiently as spammers are able to continue their criminal activities using the latest and most advanced technologies.

Spam e-mailers have formed their own underground community equipped with networks of hosted computers and innovative attack methods. Analysis shows that spam drain both time and financial resources and organisations face security issues because they expose their internal network to e.g. malware, spyware and trojahns.

Such security threats stress the need to implement advanced unwanted removal on hosted mail servers to decrease the cost of operating and protecting the internal network from collapse. Oursourcing all mail services can especialy help companies to remove the online threats caused by spam.

A strong argument for using outsourced hosted services for mail is the amount of time companies save becayse the no longer have to worry about handling hardware, software, integration and maintenance of the spam filter. Professional personnel monitor their systems day and night and makes sure every single unwanted mail is blocked and quarantined passing only legitimate e-mails to the the end users’ inbox.

The responsibility removing all spam before it reaches the end users is now placed at the outsourced hosted mail server, and understanding the entire process is now much easier for less technical users.

Author:Julia Sue-Beck